Project Guidelines
MI provides cost shared funding in accordance to the following guidelines. Where multiple versions of the same document are listed, the applicable version is the one in force at the time of the funding approval.
- Municipal Infrastructure Project Guidelines July 2021 (284 kB)
- Municipal Infrastructure Project Guidelines 2019 (259 kB)
- Municipal Capital Works Project Guidelines 2014 (.doc) (25 kB)
- Multi-Year Capital Project Guidelines 2017-2020 (25 kB)
- Guideline for Projects Carried Out on a Project Management Basis Using Ultimate Recipient’s Own Forces June 2021 (737 kB)
Design Guidelines and Standards
TI and MI have developed the following guidelines for use on funded projects
- Fire Hall Program Guide (185 kB): Program guide to be used as the basis for cost shared fire hall projects.
- Transportation and Infrastructure Universal Design Standard 2021 (12.6 MB)
Policy
- Water Treatment Project Policy – April 2024 (143 kB)
- Build Better Buildings (1.3 MB) A Sustainable Buildings Policy for Government of Newfoundland and Labrador Funded Projects
- Capital Works Contingency Allowance Policy – September 2024 (150 kB)
- Dispute Resolution Terms of Reference – 2021 Revision (158 kB) offered in conjunction with NL Road Builders/Heavy Civil Association and the Association of Consulting Engineering Companies – Newfoundland & Labrador.
- Mandatory Safety Reporting by the Prime Consultant – October 6, 2021 (278 kB)
- Policy for Extension of Water and Sewer Laterals onto Private Property – November 2025 (174 kB)
- Procurement Policy Professional Services – May 2021 (161 kB)
- RISK Management Framework for MI Publicly Funded Projects (540 kB)
Forms
- Standard Forms that form part of a Contractor Contract can be found here
- Specification Change Request- March 7, 2024 (.docx) ( 44 kB)
- Own Force Labour Request – July 2024 (.docx) (241 kB) Own Force Labour Request – July 2024 (446 kB)
- Project Amendment Request – May 15, 2025 (.docx) (51 kB) Project Amendment Request – May 15, 2025 (246 kB)
- Extension of Water and Sewer Laterals onto Private Property – November 2025 (.docx) (54 kB) Extension of Water and Sewer Laterals onto Private Property – November 2025 (377 kB)
- Project Status Report and Certificate of Payment (13% HST for costs incurred prior to July 1, 2016) (.xls) (103 KB)
- Project Status Report and Certificate of Payment (15% HST for costs incurred July 1, 2016 onwards) (.xlsx) (66 KB) (Updated August 27, 2022)
- Project Status Report and Certificate of Payment (Recreation Projects Only – Full HST Rebate) (Costs incurred July 1, 2016 onwards) (.xlsx) (63 KB) (Updated January 23, 2019)
Templates
- Risk Management Register Matrix (.xlsx) (61 kB)
- Contract Award Letter from Town Consultant to Contractor – March 13, 2024 (.docx) (34 kB)
- Site Specific Safety Plan Template – October 6, 2021 (.docx) (418 kB)
- Pre-construction meeting Agenda and Minutes Template – December 12, 2025 (.docx) (448 kB)
- NLCSA resource library for assistance in the documentation of OHS activities for items listed in the SSSP. http://www.nlcsa.com/resource/index.php
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